Optimist (DHHCW) FAQs

Faq

How do I register?

Who is eligible to register?

Can my student's travel be funded?

Can I bring an Educational Assistant?

How do we travel to the event?

What do I do with my students if I plan to attend the Itinerant Conference?

Do we book flights/hotel or do you?

Is there a cost to the event?

Will food be provided?

Can parents attend?

How do we get reimbursed for our costs?

Who should fill out the forms?

My child doesn’t have a TDHH. Can we still come?

Q2

What are the prizes for the Optimist Competition?

How do I present?

Where can I get more information about the competition such as time limit, style, criteria, etc.?

What is the next step after winning the competition?

How do I determine if the student has a hearing level of 40 dB for qualification criteria purposes?

Keep Calm And Find Answers

How do I register?

Visit our website to register.  Print and fill out applicable forms 

  • Funding Form (if you are requesting funding)
  • Signed DHHCW Registration Form
    (emailed to you after you complete online form)
  • Official Optimist Participation Form
  • Audiogram
  • Consent form signed by parents for student attending any event in DCW
    (emailed to you after you complete online form)
  • Consent form signed by EACH adult attending any event in DCW
    (emailed to you after you complete online form)
  • Funding Form
    (if you are requesting funding)

Scan/email to office@popdhh.ca; emails are preferred if possible.  Alternatively, you can fax your forms to 604.296-9063.  Please call the office to confirm that we have received your forms if you have faxed them.  For questions, call our office at 604.296-9062.

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Who is eligible to register?

All students who are DHH in Grade 6-12 are eligible to register for Optimist.  

  • Past winners are not eligible for scholarship money or other prizes if they win again.  
  • First prize winners are not permitted to compete again.  
  • Second prize winners may compete again but will not receive a prize for second place.
Check prize information and hearing levels FAQs for more details.

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Can my student's travel be funded?

Students may be funded under certain conditions:

  • They wish to observe the competition for the first time but do not wish to compete.
  • They are second prize winners or have not yet won and wish to compete again.

Students who have won first prize in previous years are not eligible for funding but they are welcome to register and attend using their own school district funding. 

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Can I bring an Educational Assistant?

  • Yes.  We will provide financial support to school district staff needing to accompany the student.  Additional staff funding approval is determined on an individual basis.  Submit the Funding Form for consideration.

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How do we travel to the event?

  • If you need to fly in to the event, you have the choice of booking the flight yourself; or, if your request to POPDHH for funding has been approved, we can book the flight for you. Register online here and our office will call you regarding flight information. 
  • Once your POPDHH funding form has been approved, you will be reimbursed after the event once receipts are submitted.
  • If you are local (GVRD), you need to organize your own transportation.  However if cost is a burden, you can apply for funding by submitting a district funding form for our consideration. 

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What do I do with my students if I plan to attend the Itinerant Conference?

  • The Outreach program is planning some activities for out-of-town students only (not local students) on Education Day. This will free up itinerant teachers to attend the Itinerant Conference being offered. If students are with an aide or interpreter, they would be expected to accompany the student for the day.  
  • Registration for all events is through our main registration page here.
  • Please email Kim Block at office@popdhh.ca if you have any further questions.

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Do we book flights/hotel or do you? 

  • This depends on your situation. Some people like to book their own flights and then get reimbursed afterwards. They prefer to have control over when they fly, which airline, etc. Other people are flying with many students and do not want a huge charge on their credit card. 
  • If you ask for funding support for your hotel, we will book it. You won't have a choice on your roommate; groupings are based on same-gender. The students will be grouped together in some rooms and the parents and educational staff will be grouped together in other rooms; adults will not be sharing rooms with students.
  • If you want your own room, then you can book and pay for the hotel yourself. 
  • If you are seeking funding, all funding requests must be made through our POPDHH funding form (click here to download)

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Is there a cost to the event? 

No, our event entrance fees are FREE. There may be costs in addition to traveling, food, etc.  If any additional costs cannot be covered by your school district, then you can apply for limited funding support using our POPDHH funding form. Once approved, you will be reimbursed.


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Will food be provided? 

  • Breakfast is provided at the hotel for out-of-town guests. 
  • Lunch for all attendees at the Optimist Competition is provided by Outreach. 
  • Dinner is not provided.

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Can parents attend? 

  • Yes, but only one supervising adult per student is covered in terms of funding for out-of-town guests.
  • Additional out-of-town guests will have to pay for their own travel expenses.
  • Local students are welcome to invite their family and friends to attend the Optimist Competition. 

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How do we get reimbursed for our costs? 

  • The office secretary will send you an expense form. You need to keep your receipts and submit them after the event. You will only be reimbursed what has been pre-approved on your funding form. 

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Who should fill out the forms? 

  • The local TDHH or case manager connected with the student should be the person coordinating and signing the forms. A district admin signature is required for our POPDHH funding form. 

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My child doesn’t have a TDHH. Can we still come? 

  • Yes, please have the student's case manager coordinate the forms and registration process. 

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What are the prizes for the Optimist Competition? 

There are 6 prizes to be won at the local level of the competition: 3 winners in the ASL category and 3 in the Oral category.     

  • 1st place winners from past years are not eligible to compete again or win any scholarship/prize.
  • 2nd and 3rd place winners from past years are eligible to compete for the 1st place scholarship but will not receive any prizes if they receive 2nd or 3rd place again.
  • All other past participants who have not won any prizes/scholarships are welcome to compete again.

PRIZES

  • February 19, 2018: We have recently received confirmation from the Pacific Northwest Optimist planning committee that the district level competition usually held in May in the USA has been moved to Vancouver. They have decided to award the prize money for the district level at the local level. The $150 honoraria have now been replaced with a district level scholarship of $2,500 each for the Oral and ASL categories. 
  • All participants will receive a certificate of participation.
  • 1st, 2nd and 3rd place winners will receive a medallion.
  • 1st place winners in the Oral and ASL categories will each receive $2,500 scholarships and an iPad.
  • 2nd place prize is an iPad.
  • 3rd place prize is a $50 gift certificate and a surprise gift.
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How do I present? 

  • You may present your topic in ASL or orally. 

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Where can I get more information about the competition such as time limit, style, criteria, etc.? 

  • You can read all the rules on the Official Optimist Participation Form form (click here to obtain form). Detailed rules, judges' criteria, scorekeeping and other information can be downloaded from the Optimist website.

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What is the next step after winning the competition? 

  • Winners have the opportunity to go on to win more prizes when they compete at the next level of the competition at the Pacific Northwest District Oratorical Contest.  The district level contest is in Vancouver, WA on May 11 & 12, 2018.  All winners must have a passport in order to cross the US border.

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How do I know if my student has a 40 dB hearing level (qualification criteria)? 

  • Select the better ear, i.e. the ear in which the student has better hearing.  Take the pure-tone average from the student's audiogram of 500, 1000, 2000, 4000 and 8000 frequencies for that ear (add the numbers for those frequencies and divide by 5). If the result is 40 dB or greater, the student qualifies.  For students with a CI, the ear without the CI must meet the 40 dB or greater criteria.

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